Sending an e-mail may seem like a simple task, but it's not. know how to put someone "in copy" in Gmail can make a big difference in the way you communicate professionally or personally.
Often, we want to inform someone else on a subject without being the primary recipient. In such cases, Gmail offers two very useful functions: CC (With Copy) y BCC (With Blind Copy).
This article will explain in detail how to use them correctly, when to do it and some practical tips that will help you avoid common mistakes.
✉️ What does it mean to "put in copy" in an e-mail?
When we talk about "copying" someone on a mailing, we are referring to add an additional email address so that this person receives the same message, but without being the main recipient.
👉 In Gmail, this is done using the fields. CC (With Copy) o BCC (With Blind Copy).
The field CC allows all recipients to see who else received the message. On the other hand, CCO keeps the e-mail addresses of these individuals secret.
Imagine you work in an office and you need to inform your boss about an issue, but the email is addressed to a colleague. In that case, would you put your boss in copy (CC) so that you are aware of the exchange.
🧭 Where are the "CC" and "BCC" fields in Gmail?
If you have never used them, here's how to find them:
- Open Gmail from your computer or mobile device.
- Click on the button "Redact" to create a new message.
- In the upper right part of the "To" field, you will see the option "CC" and, if you click on "BCC", this field will also appear.
- Enter the e-mail addresses of the people you want to include in the copy.
💡 Tip: You can add more than one email separated by commas or by pressing the "Enter" key.
🧩 Difference between "CC" and "BCC" in Gmail.
| Field | Full name | What it does | Address visibility | When to use it |
|---|---|---|---|---|
| CC | With Copy | Send mail to other recipients in addition to the main recipient. | Everyone can see who else is in copy. | When everyone involved must know who is receiving the message. |
| CCO | With Blind Copy | Sends mail to other recipients, but without displaying their addresses. | Only the sender sees them. | When you need to keep addresses private or send a mass mailing. |
Correct use of these fields demonstrates professionalism and care in e-mail communication.
🧠 Practical example: how to put someone "in copy".
Suppose you send this message:
- To: juan@empresa.com
- CC: maria@empresa.com
- CCO: carlos@empresa.com
In this case:
- John is the main recipient.
- Maria receives a copy visible to all.
- Carlos also receives the message, but no one will know that it was included.
So simple, but very effective when used correctly.
💼 When to put a mail "in copy".
Using "CC" is not something that should always be done. It has its moment.
✔️ When you want to keep a person informed.
For example, if you write to a client and you want your boss to see the email.
✔️ When it comes to shared decisions.
If several people need to be aware of the same issue.
✔️ When you work in a team.
Copying colleagues can help maintain transparent communication.
🚫 When. no it is convenient to use "CC".
❌ When the mail contains sensitive information.
Avoid sending confidential data to people who should not see it.
❌ When there are too many recipients.
Including too many people can clutter your inboxes and look unprofessional.
❌ When an individual response is sought.
If only one person should answer, it is not necessary to add more in copy.
🔒 What is the "BCC" field and why you should use it more.
The field BCC (Blind Copy) is ideal when you need protect the privacy of recipients.
For example, if you send an informative mail to several customers, put them in CCO prevents see the addresses of others.
👉 In addition, it helps to. prevent spam and the misuse of e-mails.
Using BCC demonstrates respect and responsibility in digital communication.
🧑💻 How to put a mail "in copy" from the cell phone
If you use Gmail on your phone, you can also do this easily:
- Open the Gmail.
- Press the button "Redact" (✏️).
- Play in "CC/CCO" just below the "To" field.
- Write the e-mails and you are done.
💡 This method works in both. Android as in iPhone.
💬 Tips for trouble-free "in copy" use.
🔹 Verify addresses before sending.
An error in an email can cause it to reach the wrong recipient.
🔹 Use the subject line clearly.
Indicates the purpose of the email from the beginning.
🔹 Be respectful.
Don't copy someone just to put pressure on someone else.
🔹 Avoid endless chains.
If the conversation gets too long, switch to a new thread or a meeting.
📚 FAQ: Frequently asked questions about putting a mail "in copy".
❓What if I put someone on CC and that person responds?
➡️ Your reply will be visible to everyone who was copied, unless you use "Reply to sender only".
Can I use CC and BCC at the same time?
➡️ Yes, you can do this. It is useful if you want some recipients to be visible and others to remain hidden.
❓Is there a limit to the number of mails in copy?
➡️ Gmail allows a maximum of 500 recipients per day for personal accounts and more for Google Workspace accounts.
❓Will the person in BCC know they are hidden?
➡️ Yes, Gmail clearly shows that the recipient was added in blind copy.
🧾 Summary table
| Action | How to do it | Where is | Recommendation |
|---|---|---|---|
| Copy (CC) | Click on "CC" and add the address | At the top of the message | Useful for open information sharing |
| Put in blind copy (BCC) | Click on "BCC" and add the address | Next to the CC field | Ideal for privacy protection |
| Delete recipients | Click on the "X" next to the e-mail | In the address list | Avoid errors before sending |
| From your cell phone | Tap "CC/BCC" in the Gmail app | In the editing window | Compatible with Android and iOS |
🧩 Conclusion.
Send an email "in copy" in Gmail is a simple but powerful skill.
It allows maintaining transparency, collaboration and good communication within teams and companies.
However, it also requires judgment and discretionUsing "CC" or "BCC" incorrectly can lead to confusion or privacy issues.
So, next time you compose a message, stop for a second and think about who really needs to be in copy.
🪶 Because in the digital world, elegance is also shown in the smallest details.